E – Way Bill: All You Need to Know

The new GST regime has changed the very picture of business operations in India. Effective changes have been brought about in various sectors as far as taxation is concerned. One such notable change is the Electronic Way Bill or e-Way Bill. The E-way-bill is an electronically generated document, mainly used for specific consignments or movement of goods from one location to another. This movement can be either inter-state or intra-state in nature. However, the value of the consignment should not be less than Rs 50, 000.

Generally, an e-Way Bill is required whenever there is a movement of goods valued at Rs.50, 000 or more through a vehicle. The net worth of the consignment can either be individual invoice value or an aggregate of all the invoices for different goods in the vehicle/conveyance.  Here’s why an e-Way Bill is generated;

  • Movement of goods in relation to a ‘supply’
  • Movement of goods for any reason other than a ‘supply’ (like return)
  • Movement of goods for inward ‘supply’ from an unregistered person

 

The term ‘supply’ can stand for one of the following:

  1. Sale: Goods sold and payment made
  2. Transfer: Branch transfers
  3. Barter/Exchange: Payment made through goods instead of money

 

An e-Way Bill is mandatory for all of the above-mentioned types of movements.

There are certain cases where an e-way bill is compulsory, even if the value of the consignment does not exceed Rs. 50,000 such as;

  • Inter-state movement of goods by the Principal to the Job-worker.
  • Intra-state movement of goods from one state to another by a Principal to the Job-worker

 

  • A dealer who is exempted from GST registration moving handicraft goods from one state to another.

Who has to generate an e-Way Bill?

For the benefit of our readers, here are some key people who generate an e-Way Bill for transporting a consignment:

  • An individual registered under GST
  • An individual not registered under GST

There are certain cases where an e-Way Bill may not be compulsory. Few cases are listed down here;

  • A non-motor vehicle used as the mode of transport
  • The transportation of goods to or from Bhutan or Nepal
  • If goods are transported from air cargo complex, airport, customs port, or land customs station to Container Freight Station (CFS) or Inland Container Depot (ICD) for clearance by Customs
  • Transportation of goods under customs seal or under Customs supervision
  • Transportation of goods under Customs Bond from one custom station to another or from ICD to Customs port
  • Transportation of empty cargo containers

Note: As per rules laid down by GST, if the distance between the consigner or consignee and the transporter is within 50 Kms and transport is within the same state, it is not required to fill up the Part B of e-Way Bill.

Let’s take a look how an E-way bill is generated.

An e-Way Bill in EWB 01 can be generated using one of the following two methods:

  1. On the Internet
  2. Through SMS (Short Message Service)

 

Before generating the e-way bill, certain criteria have to be fulfilled as given below;

 

  • You have to be registered on the EWB portal, https://ewaybill.nic.in/Login.aspx
  • You must have the invoice/challan/bill of the consignment with you.
  • The Transporter ID or the Vehicle number in case of roadway transportation is necessary
  • The Transporter ID, Transport document number, and date on the document in case of railway, airway, or waterway transportation is mandatory

 

To generate the e-Way Bill online, follow these simple steps.

 

 

  • Enter the username, password, and the captcha code in the homepage of the e-Way Bill system portal.
  • Click on the ‘Generate New’ option under the ‘e-Waybill’ drop-down option. This option will appear on the left-hand side of the dashboard.
  • The next page will require you to enter the following details: Transaction Type, Sub-type:
  • Select the option, ‘inward’ or ‘outward’ and enter the relevant data.
  • Enter the document type, document no, document date, from and destination address, the item description and transporter details.
  • Once you have updated all the above-mentioned fields, click on ‘Submit’. The system will validate all the information provided. If there is an error, you will be notified. On successful validation of all the details, the e-Way Bill in Form EWB-01 will be generated with a unique 12-digit number.

The following documents are required for e-Way Bill generation

  • Invoice, Challan, or Bill of Supply in relation to the consignment of the goods
  • Transporter’s ID or Vehicle number in case of road transportation
  • Transporter’s ID, transport document number, and date on the document in case of transportation through rail, air, or waterways

 

E- way bill – Frequently asked Questions.

Questions Answers
  • What is an E-way bill ?
  • The E-way-bill is an electronically generated document, mainly used for specific consignments or movement of goods from one location to another.
  • Can an individual, not registered under GST, generate an E-way bill?
  • Yes. He can generate an e-way bill
  • How can an e-way bill be generated?
  • Either through internet or SMS.
  • The E-way bill number contains how many numbers?
  • It’s a unique 10 digit number.
  • What is the minimum bill value required?
  • The minimum bill value should be more than Rs 50,000 for an e-way bill